Privacy Policy

Japan Business Portal Limited Liability Partnership (hereinafter referred to as “the Company”) has established a privacy policy regarding the handling of personal information (hereinafter collectively referred to as “Personal Information, etc.”), and promises to comply with this privacy policy and handle all personal information, etc., including customers’ personal information, etc., safely and appropriately.

1. Compliance with laws and regulations
In handling personal information, etc., the Company shall comply with the “Act on the Protection of Personal Information” (hereinafter referred to as the “Personal Information Protection Act”), the “Act on the Use of Numbers to Identify Specific Individuals in Administrative Procedures” (hereinafter referred to as the “Number Act”), and other laws and regulations, guidelines, and this Privacy Policy.

2. Collection of Personal Information
The Company may collect personal information to the extent necessary. The scope of personal information to be collected shall not exceed the limit necessary to achieve the purpose of use, and the collection shall be conducted in an appropriate and fair manner. In addition, if the person in question writes to us in writing (via the Internet), we will notify the person of the purpose of use. In addition, when we collect personal information, etc. directly from the person in writing (including screens of websites on the Internet, etc.) In addition, when we collect personal information directly from the person in writing (including screens of websites on the Internet, etc.), we will clearly state the purpose of use in advance each time, except in cases where laws and regulations allow us to treat it as an exception. For the purpose of our use of personal information, please refer to the public announcement based on the “Personal Information Protection Law” (hereinafter referred to as “Public Announcement”). For more information on the purposes for which we use personal information, please refer to the following
The Company shall obtain the consent of the person in question in advance when acquiring personal information in need of consideration, except in cases where the Company is permitted by law to treat such information as an exception.

3. Management and protection of personal information
When handling personal information, etc., the Company will appoint a person in charge of its management, conduct appropriate management, and strive to prevent its leakage to outside parties. In addition, we will strive to protect personal information, etc., by implementing appropriate and reasonable safety measures to prevent unauthorized access, loss, destruction, falsification, etc., from outside sources.
The Company will limit the number of persons who have access to the database, etc., pertaining to personal information, etc., and will strictly manage such information within the Company to prevent its improper use.
In the event that the Company consigns the handling of personal information, etc. to an outside party, the Company will select a consignee that is recognized to handle personal information, etc. appropriately (hereinafter referred to as the “Consignee”), and will make sure that the consignee is properly managed in the consignment contract, etc. The Company will select a contractor who is recognized to handle personal information appropriately (hereinafter referred to as the “Contractor”), and in the contract, etc., the Company will agree on the necessary matters to prevent leakage of personal information, etc., such as management of personal information, etc., confidentiality, prohibition of re-provision, etc., and will have the Contractor implement appropriate management.
The Company will dispose of or delete personal information without delay when the purpose of use has been achieved and the retention period stipulated by the relevant laws and regulations has passed.

4. Use of personal information
The Company will use the collected personal information only for the purpose stated in advance at the time of collection or for the purpose of use announced publicly, except when the Company has obtained the consent of the person concerned or when the handling of personal information as an exception is permitted by law.
For details of the purposes of use of personal information by the Company, please refer to the public announcement.
The Company will use the collected specific personal information only for the purpose that was clearly stated in advance at the time of collection or for the purpose that was publicly announced, except in cases where the handling of such information as an exception is permitted by law.

5. Provision of personal information
The Company will not disclose or provide personal information to third parties other than subcontractors without the consent of the individual, except in cases where the law permits exceptions to be made, and will not disclose or provide personal information to third parties other than specified personal information subcontractors, except in the case of affairs permitted by law. However, we may disclose or provide personal information, etc. without the consent of the individual in the event that we are required to do so by law or by a court, police, or other public institution. For details, please refer to the public announcement.
When providing personal information, etc. to a third party in a foreign country, the Company shall obtain the consent of the person in question in advance, except in cases where the Company is permitted by law to treat such information as an exception.

6. Disclosure and correction, etc. of personal information
We will respond to requests for disclosure, correction, etc. (meaning correction, addition, deletion, cessation of use, deletion, or cessation of provision to third parties) from the individual or their representative in accordance with the provisions of the law. For specific procedures, please refer to our public announcement.

7. Establishment of internal system
In accordance with this Privacy Policy, the Company will establish internal regulations regarding the protection of personal information, etc., and will endeavor to protect personal information, etc., by clearly stating its policy regarding the handling of personal information, etc., to its members and employees.
The Company will establish a system for internal audits to ensure that personal information is adequately protected.

8. Use of Personal Information in a Form that Cannot Identify Individuals
The Company may use personal information in the form of statistical information or other information that cannot be used to identify individuals for purposes such as security management of personal information and quality improvement of products and services. For information on the handling of anonymously processed information, please refer to the public announcement.

9. Review
With regard to the handling of personal information, etc., the Company will review and improve the contents of each item above as appropriate.

10．Contact for inquiries
If you have any questions regarding this policy, please contact the following:
Address：　1-10 Nihonbashikabutocho, Chuo-ku, Tokyo
Company Name：　Japan Business Portal LLP
Person in charge：　Shinji Takeuchi
Email address：　sangkaya@japanbusinessportal.com

Matters to be announced based on the “Act on the Protection of Personal Information”
In accordance with the “Act on the Protection of Personal Information” (hereinafter referred to as the “Act”), we will “publicly announce” the following matters.
【1】Matters concerning the publication of the purpose of use of personal information
（1）
This Privacy Policy applies to your use of this website. The personal information you provide when you use this website will be managed in accordance with our website privacy policy.
Types of Personal Information and Purposes of Use
Customer information：Sending of invoices, delivery of products, direct mail, etc., sending of manufacturing requests and payment statements, sending and collection of questionnaires, surveys of the purchaser base, contacting.
Information on entrants to prize competitions, campaigns, etc.: Contacting applicants, sending products
Employee information： Employment Management
Fellowship Information：Announcement of date and time of events
（2）Purpose of Use of Entrusted Personal Information (Article 18, Paragraph 1 of the Act, Article 23, Paragraph 5, Item 1 of the Act)
Purpose of Use of Entrusted Personal Information (Article 18, Paragraph 1 of the Act, Article 23, Paragraph 5, Item 1 of the Act)
（3）Matters concerning joint use (Article 23, Paragraph 5, Item 3 of the Act, Article 23, Paragraph 6 of the Act)
Currently, no personal information is obtained through joint use.
【2】Matters concerning the publication of the purpose of use of personal information
The purposes of use of personal data held by the Company are as follows:
Types of Personal Information and Purposes of Use
Customer information：Sending invoices, product delivery, direct mail, etc., manufacturing requests, payment statements, sending and collecting questionnaires, surveying the buyer base, and contacting the customer.
Information on entrants to prize competitions, campaigns, etc.：Contacting applicants and sending products
Employee information： Employment Management
Fellowship Information：Announcement of date and time of events
【3】Action Plan
The Company shall appropriately manage personal data obtained from customers and other parties and shall not provide such data to any third party without obtaining the prior consent of the customer or other party. However, the following cases are excluded.
When required by law
When it is necessary for the protection of an individual or property and it is difficult to obtain the consent of the individual.
When it is particularly necessary to improve public health or promote the sound growth of children, and it is difficult to obtain the consent of the individual.
When it is necessary to cooperate with a national agency, a local government, or a person or organization entrusted by either of the foregoing in executing affairs prescribed by laws and regulations, and obtaining the consent of the individual concerned is likely to impede the execution of such affairs.
【4】Matters concerning procedures, etc. for responding to requests for disclosure, etc. (Article 27, Paragraph 1, Item 3 of the Act; Article 32 of the Act)
We will respond to requests from the person in question or their representative to disclose, correct, add, or delete the content of retained personal data, suspend its use, erase it, or stop providing it to a third party.
（1）Subject of the request for disclosure
Please fill out an application form with information sufficient to identify the target retained personal data.
（2）Where to submit requests for disclosure, etc.
To make a request for disclosure, etc., please send the prescribed application form with the necessary documents to the address below. (Please note that we cannot respond to requests in person.) Please write “Request for Disclosure, etc. in the mail” on the envelope.
1-10 Nihonbashikabutocho, Chuo-ku, 103-0026
Japan Business Portal LLP
Email： sangkaya@japanbusinessportal.com
（3）List of Identity Verification Documents
Please enclose a copy of one of the following documents. Please make a copy of the part of the document that contains your name and address. If your address is different from your current address, please submit a certificate of residence showing your change of address. If you have a driver’s license or passport with your permanent address, please make a photocopy of it without the “permanent address” and other information.
♦ Passport
♦ Driver’s license
♦ Health insurance card (e.g., health insurance card)
♦ Nursing care insurance card
♦ Pension booklet, alien registration card
♦ Copy of resident card
♦ Utility bills (electricity, gas, water, telephone, etc.) for the last three months for which your name and current address can be confirmed.
※The above documents will not be used for any purpose other than identification, and will be disposed of without delay after the completion of each request. Please note that the documents will not be returned.